Current Students

Academic FAQs

In these pages you will find answers to some of the questions most commonly asked by students about academic administrative matters.

For any other questions about academic administrative matters please email college.office@stcatz.ox.ac.uk

Health & Care

The Dean and Junior Deans

The Dean, Professor Richard Bailey, has several key responsibilities in College, overseeing student welfare and discipline. The Dean is also Senior Treasurer of Clubs, advising on sporting and other clubs in College and custodian of the clubs finances, in consultation with student captains and club organisers.

In dealing with welfare and disciplinary matters, the Dean is assisted by resident Junior Deans, who can also often act as a first line of communication between the students and the Dean, and who are fully qualified to advise on personal welfare matters.

The Dean can also be contacted (to make an appointment, for example) through his PA, Mrs Lizzie Andrews lizzie.andrews@stcatz.ox.ac.uk Tel: +44 1865 271701
 
The Junior Deans are:

For further details please see the Junior Deans Poster displayed on each staircase in the College.

Welfare Reps

In addition to the Junior Deans, our JCR has Female and Male Welfare Reps:

2018/19

and our MCR also has Female and Male Welfare Reps:

Medical Staff

The College Nurse, Marie Szewczyk, is the initial contact in cases of minor illness or accidents. Her hours are listed below, and she can be found in Room 1 of Staircase 1. She can be contacted via email or Tel: 01865 271719

College Nurse Hours:

Monday 10:45 – 14:30
Wednesday 10:45 – 14:30
Friday 8:00-12:30

She acts in consultation with the College Doctors, Dr Naomi Drury and Dr Mary-Kate Kirkaldy, who have a surgery in the centre of Oxford (and see below for details).

Dr Naomi Drury & Dr MaryKate Kirkaldy

College Doctors
King Edward Street Medical Practice
9 King Edward Street, Oriel Square
Tel: 01865 242657
Monday to Friday 8:30 – 18:00

Dentist

Studental

Dental provision for the University of Oxford is undertaken by Studental (Tel: 01865 689997). A full range of NHS treatments is available at Studental (with the exception of Orthodontics), and student members are charged NHS rates. Further details are available from the College Nurse’s surgery.
 

Emergency out-of-hours dental treatment

In addition, emergency out-of-hours dental treatment is available at the East Oxford Dental Clinic, Manzil Way, Cowley, Oxfordshire, OX4 1XD by telephoning 111 for urgent dental advice or treatment during the following times:
Monday - Thursday 18:30 - 21:30
Friday 18:30 - 22:00
Saturday - Sunday 9:00 -13:00 / 14:00 - 18:00
Bank Holidays & Bank Holiday Weekends 9:00 - 17:00 / 18:00 - 21:00
 

Advice

When students seek advice about personal problems, they can also approach one of the panel of College Advisors, who include both a male and a female Fellow who are also Harassment Advisors. For other matters, students can contact the University Student Counselling Service which is staffed by qualified counsellors.

The student welfare services are explained in detail in the Medical and Personal section of the Information and Regulations for Members of College which is issued to all students.

The College Advisors are:

For information about University services please see the Health and Welfare section of the Student Gateway.

Disability

St Catherine’s is committed to providing effective support so all our students may achieve their academic potential. As such, we are signed up to the principles of the University’s Common Framework for Supporting Disabled Students, and we work closely with the University's Disability Advisory Service (DAS) to offer information, assistance and support to students with any disability that may impact on their academic, social or residential experience at Oxford.

Overseeing St Catherine’s provision is the Academic Registrar, Cressida Chappell, who acts as Disability Lead and Co-ordinator.

In our experience, support can be most effective if we are provided with the details of any disability or chronic condition as soon as possible. If you are coming to study at St Catherine’s and have not yet disclosed a disability or chronic condition, we encourage you to get in touch with Georgina Heywood (Email: georgina.heywood@admin.ox.ac.uk), the Disability Officer at the DAS who is linked to St Catherine’s, and also to complete the DAS Registration & Study Support Form as soon as possible. All disclosures are treated confidentially. Prospective applicants and current students are encouraged to contact the St Catherine’s Disability Lead and Co-ordinator, Cressida Chappell (Email: college.office@stcatz.ox.ac.uk), or take a look at the Disability Advisory Service website for further information.

Printing - IT

Connecting To Networked Printers From Personal Computers and other Devices.

College members may print to networked printers via either document submission by e-mail or uploading to a web portal. Accepted formats include Microsoft Word, Excel, and Powerpoint, PDF, JPG, GIF, PNG, TIF, and TXT . Users wishing to print other file formats should either convert the document to PDF format prior to submission, or print locally in one of the College's computer rooms.
 

Printing documents submitted by e-mail:

Send an e-mail with the documents attached that you would like to print, to printing@stcatz.ox.ac.uk , submitted jobs will then be queued until released. Please note that print jobs may only be submitted from your primary University account.

After submitting your print job go to https://gentoo.stcatz.ox.ac.uk , login (using your College network credentials), select the 'My Print Jobs' tab where you will be able to select your desired destination printer and available (advanced) options such specifying pages, duplexing, or forced monochrome printing.
 

Printing documents via upload to a web portal:

Using your preferred web browser go to https://gentoo.stcatz.ox.ac.uk , login (using your College network credentials), and select the 'Web Print' tab.

Select whether you wish to print a particular web page (in which case enter the appropriate URL in the field provided), or a specific file. In the latter case 'Browse' for the desired file and once selected click on the 'Next' button after which you will be able to select your desired destination printer and available (advanced) options such specifying pages, duplexing, or forced monochrome printing.
 

In case of difficulties please contact the College's I.T. staff by e-mailing support@stcatz.ox.ac.uk

 

Computing - IT

More information can be found by clicking here .

All students at St Catherine's College are provided with an account on the college NetWare servers, this username and password combination allows access to the computers in the Library, JCR and Staircase 18 computer rooms mentioned below.

Student Computer Rooms:

There are three rooms in college equipped for computers for use by students:

  • Library computer room; this contains 20 PCs, a colour laser printer, and an A4 flatbed colour scanner.
  • Staircase 18 computer room; this consists of three PCs, a black and white laser printer, and a single A4 flatbed colour scanner.
  • JCR computer room; located next to the JCR this facility is open to all college members and contains 10 machines, a black and white A4 laser printer, and a colour A3 printer.

Opening Hours:

Library Computer Room | 08:30 - 23:55*
Staircase 18 | 24 hours
JCR Email room | 08:00-24:00

The opening hours of the library and JCR, when different, supersede those given here.

The Library Computer Room.

A small charge is levied for printing to cover the cost of consumables and is paid for in advance via the Upay system. Students will be advised of the current charging scheme on arrival. This is currently 4 pence per sheet of A4 black-and-white printing and 10 pence per sheet for colour printing, also A4.

Common software packages that are available to students include Microsoft and Corel Office suites for general word processing, spreadsheet, database and presentation preparation; eXceed for running X-windows, and SPSS for statistics. Each user is allocated 10GB of disk space on a central fileserver; this is quite generous and extensions will only rarely be considered and then only if sufficient resources are available. Files stored on local disks should not be considered secure nor safe from deletion.

All students are given a username and password for access to networked computers. Without the correct combination it is impossible to log on to any computer and use your home directory. Students wishing to make use of the College email facilities must first register individually for an email account with Oxford University Computing Services, email account details are generally provided on arrival for those starting a course at Catz. Once these details are obtained, a variety of email packages are available for use on personally owned computers; instructions for configuring popular email packages is provided by OUCS With regard to PCs found in computer rooms, email should only be used on the machines set aside for that purpose within the email room. Internet access is also available from machines within the student computer rooms.

All student rooms have data-points for connection to the Internet. These are standard RJ-45 sockets operating at either 100Mb/s or 1Gb/s. Students wishing to connect their machines to the data network must register their machines - this process can be conducted online via web-form and does not require a prior visit to the IT office.

Student views on matters of college computing are aired to the IT Committee by two representatives, one from the JCR and another from the MCR. Matters that require prompt resolution should be directed to the appropriate student representative, or, when necessary, the College IT Officer. General information regarding computing issues specific to the college network may be found on posters distributed in the student computing rooms. For additional IT information, please contact: support@stcatz.ox.ac.uk. For news about changes in how IT is provided at St Catherine's please follow our Catz IT twitterfeed.

Library

Opening hours:

Term time:

Monday-Friday 8am-midnight
Saturday-Sunday 9am-midnight

Vacation:

The library maintains term-time hours from 0th week in Michaelmas Term through 10th week in Trinity Term, with the exception of Christmas and Easter closure periods. Any changes to this will be posted on the library door, website, and social media pages.

Graduate after-hours study room:

Graduates may also use the After-Hours Study Room in Room B in the Bernard Sunley Building, between 8pm and 8am everyday in weeks 1- 8. The key can be collected from the Lodge.

Please note only members of the College may use the library. External readers may be admitted under certain circumstances, but only if an appointment is made in advance. Please call us on 01865 281582 or email library@stcatz.ox.ac.uk if you would like to arrange a visit.

Using the library

St Catherine’s College Library is housed in a unique setting, light and elegant, designed by Arne Jacobsen. The library is maintained for the primary use of the undergraduates of the College. As a recent foundation, St Catherine’s has a very modern library with excellent resources for undergraduates in all the disciplines taught in the College. It houses approximately 60,000 volumes, and is used intensively by the students, as it is one of the best working college libraries in Oxford.

This is a significant advantage when pressure on faculty and departmental libraries at particular times makes access to important texts difficult. All books in the library are included in the electronic catalogue, which in turn forms part of the wider Oxford University libraries network. New books are constantly being added to the College library, at the recommendation either of Tutors or students. Among particular strengths is a fine collection of books on modern European history from the library of the distinguished historian and Founding Master, Lord Bullock; copies of his own works are displayed as a special collection. A separate College Law library houses law reports and journals.

Undergraduates find stimulus in the range of fields covered, not only in their own particular disciplines, but in other areas of literature, philosophy, or the visual arts. The library is wired for access to electronic library resources and to the Internet. There are 14 computer terminals, a high-quality printer available in the library for students’ use and wireless connectivity for laptop users. In combination with lots of student work space this makes the library not simply a repository for books, but a central hub for a good deal of the academic activity in the College.

Find out how to use the library in the Library Guide or see where each subject is shelved using the Library map.

 
 

Finance

Financial Aid

The University and its colleges offer an impressive range of scholarships, bursaries and other support to students. This makes a college like Catz a very affordable place to study.

There are several schemes in place to help students financially:

Oxford Bursaries

Oxford Bursaries scheme offers non-repayable support to UK/EU Oxford undergraduates from lower income households, to assist with the cost of attending Oxford. There is no separate application process for Oxford’s bursaries as these are based on the household income assessment carried out by your regional funding agency. When you apply for UK government funding you should simply ensure you have given consent for the University to access your household income figure so that Oxford can consider you for this funding.

St Catherine’s College Student Support Scheme

The College offers financial support to students if, for example, their financial circumstances have changed and they have already applied for other public funds. The funds available under this scheme are open to all students – undergraduate/graduate, UK, EU and non-EU. To apply please complete this form.

Completed forms should be sent to bursar@stcatz.ox.ac.uk in Word format - with a title Family Name, First Name – St Catherine’s Student Support Scheme. The page containing signature should be scanned into the application.

Access to Learning Fund and University Hardship Fund

The Access to Learning Fund is provided by the government to assist UK undergraduates and postgraduates, and some other classes of students (please see guidance notes), who experience financial difficulty. The University Hardship Fund is provided by the University to assist all students who experience unexpected financial difficulties. The guidance notes and application form for both schemes have now been combined.

Please read the guidance notes here and complete an application form here.
 
Completed forms should be sent to bursar@stcatz.ox.ac.uk in Word format – with a title Family Name, First Name – Hardship  Application. Pages containing signatures should be scanned into the application

Graduate Academic Absence Scheme

The College will consider applications for a rebate of the nightly charge for graduates resident either in College or St Catherine’s House for periods spent attending conferences or on field research during the Christmas and Easter vacations.A form can be obtained here. It should be returned to bursar@stcatz.ox.ac.uk
 

Other options to consider

A vacation job: visit the Careers Service and find employment in the long summer vacation. This makes a difference to your term time finances and earns valuable experience for your CV. There may also be jobs advertised by the College connected with the conference business (vacation time) or working in Hall (term). Keep a look out for emails advertising job opportunities.
 

Fees and Charges

Course Fees

For detailed information from the University about course fees and funding, click here.

College Living Charges

Charges (or “Domestic Charges”) are what are due to the College for accommodation, meals, and other services. A table of charges is available here. All charges are reviewed each year in discussion with student representatives. Our charges include provision for the targeted support of students whose household income is such that they receive some assistance with the payment of tuition fees.

Continuation Charges

Postgraduate research students who are still under active supervision beyond their maximum period of fee liability are liable to pay a College continuation charge which is £117 per term for the 2018/19 academic year (there are three terms in each academic year).
 

Frequently Asked Questions

Is there anything else I need to think about?

If you live in College, the College will supply a mattress, mattress cover, duvet, pillows, duvet covers, sheets and pillowslips. All students are required to provide their own towels. There is a self-service launderette in the College, and ironing facilities are also available.

Junior members of the College are invited to pay £25.70 per year for the Junior Common Room Overseas Scholarships and MCR members £15.00 per year for the MCR Graduate Scholar Fund.

What are battels?

Students' charges for rooms and other services are recorded in an account called your “battels”. Students are billed at the beginning of term and this is payable by the Friday of the first week of each term. Failure to pay on time, without having made alternative arrangements for payment with the College Accountant, will result in a penalty interest charge.

You can pay by the following methods:
1) Via Upay 2) Bank transfer: please contact Jane Holmes (jane.holmes@stcatz.ox.ac.uk) for information. 3) Debit card payment in the Accounts Office. 4) Cheque payable to ‘St Catherine’s College, Oxford’.

Do I need a bank account?

It is essential that you open a student bank account when you arrive in Oxford. You will find that banks require several types of documentary evidence proving your identity and your correspondence address before and after admission to the College, and confirming your status as a student.

I’ve still got questions. Who can I contact?

Please contact either the College Accountant, Carey Forster (carey.forster@stcatz.ox.ac.uk / 01865 271802), or one of her assistants.
Jane Holmes (jane.holmes@stcatz.ox.ac.uk / 01865 271747) deals with battels.
Cathy Steiner (cathy.steiner@stcatz.ox.ac.uk / 01865 281566) deals with fees.

 

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