Current Students

What is matriculation?

Matriculation is the ceremony when students formally join the University and all students are required to do this when they are admitted to the University, unless they are Visiting or Exchange Students.

The main matriculation ceremony is on the Saturday of First Week of Michaelmas Term and instructions are sent to newcomers before they come to University, and again before the ceremony itself. Full academic dress is required at the ceremony.

There are small matriculation ceremonies at the end of each term to matriculate students who are admitted after the start of Michaelmas Term, or who may have been given special permission to matriculate later.

How do I request alternative examination arrangements?

If you need alternative arrangements for examinations owing to a disability, injury, medical condition, or specific learning difficulty such as dyslexia or dyspraxia, or if for religious reasons you may not sit examination papers on particular days or special dates, permission for alternative arrangement’s must be obtained through the College from the Proctors. Please contact the Academic Office (college.office@stcatz.ox.ac.uk), at the earliest possible opportunity and preferably the start of the academic year, if you think you may need any alternative arrangements.

What is academic dress?

Students wear academic dress for matriculation, degree ceremonies and examinations.

Academic dress is a dark suit with dark socks, or a dark skirt with black tights or stockings, or trousers with dark socks; a dark coat if required; black shoes; plain white collared shirt or blouse; a black tie or white bow tie; plus a mortar board or soft cap and gown. Mortar boards, soft caps, ties, black ribbons, and gowns are readily available from any Oxford academic outfitter.

Academic FAQs

In these pages you will find answers to some of the questions most commonly asked by students about academic administrative matters.

For any other questions about academic administrative matters please email college.office@stcatz.ox.ac.uk

Health & Care

The Dean and Junior Deans

The Dean, Professor Richard Bailey, has several key responsibilities in College, overseeing student welfare and discipline. The Dean is also Senior Treasurer of Clubs, advising on sporting and other clubs in College and custodian of the clubs finances, in consultation with student captains and club organisers.

In dealing with welfare and disciplinary matters, the Dean is assisted by resident Junior Deans, who can also often act as a first line of communication between the students and the Dean, and who are fully qualified to advise on personal welfare matters.

The Dean can also be contacted (to make an appointment, for example) through his PA, Mrs Lizzie Andrews lizzie.andrews@stcatz.ox.ac.uk Tel: +44 1865 271701
 
The Junior Deans are:

For further details please see the Junior Deans Poster displayed on each staircase in the College.

Welfare Reps

In addition to the Junior Deans, our JCR has Male and Female Welfare Reps:

2016/17

2017/18

and our MCR also has Male and Female Welfare Reps:

Medical Staff

The College Nurse, Clare Woolcott, attends in College every day and is the initial contact in cases of minor illness or accident and acts in consultation with the College Doctor, Dr Naomi Drury, who has a surgery in the centre of Oxford (and see below for details).

College Nurse Hours:

Monday 8:30 – 11:30
Tuesday 13:00 – 16:00
Wednesday 8:30 – 11:30
Thursday 13:00 – 16:00
Friday 13:00 – 16:00

Medical Centre location:

Room 1, Staircase 1
Tel: +44 1865 271719
clare.woolcott@stcatz.ox.ac.uk

Dr Naomi Drury
College Doctor
9 King Edward Street, Oriel Square
Tel: +44 1865 242657
Monday to Friday 8.30 am - 6.00 pm

Advice

When students seek advice about personal problems, they can also approach one of the panel of College Advisors, who include both a male and a female Fellow who are also Harassment Advisors. For other matters, students can contact the University Student Counselling Service which is staffed by qualified counsellors.

The student welfare services are explained in detail in the Medical and Personal section of the Information and Regulations for Members of College which is issued to all students.

The College Advisors are:

For information about University services please see the Health and Welfare section of the Student Gateway.

Disability

St Catherine’s is committed to providing effective support so all our students may achieve their academic potential. As such, we are signed up to the principles of the University’s Common Framework for Supporting Disabled Students, and we work closely with the University's Disability Advisory Service (DAS) to offer information, assistance and support to students with any disability that may impact on their academic, social or residential experience at Oxford.

Overseeing St Catherine’s provision is the Academic Registrar, Cressida Chappell, who acts as Disability Lead and Co-ordinator.

In our experience, support can be most effective if we are provided with the details of any disability or chronic condition as soon as possible. If you are coming to study at St Catherine’s and have not yet disclosed a disability or chronic condition, we encourage you to get in touch with Georgina Heywood (Email: georgina.heywood@admin.ox.ac.uk), the Disability Officer at the DAS who is linked to St Catherine’s, and also to complete the DAS Registration & Study Support Form as soon as possible. All disclosures are treated confidentially. Prospective applicants and current students are encouraged to contact the St Catherine’s Disability Lead and Co-ordinator, Cressida Chappell (Email: college.office@stcatz.ox.ac.uk), or take a look at the Disability Advisory Service website for further information.

Printing - IT

Connecting To Networked Printers From Personal Computers and other Devices.

College members may print to networked printers via either document submission by e-mail or uploading to a web portal. Accepted formats include Microsoft Word, Excel, and Powerpoint, PDF, JPG, GIF, PNG, TIF, and TXT . Users wishing to print other file formats should either convert the document to PDF format prior to submission, or print locally in one of the College's computer rooms.
 

Printing documents submitted by e-mail:

Send an e-mail with the documents attached that you would like to print, to printing@stcatz.ox.ac.uk , submitted jobs will then be queued until released. Please note that print jobs may only be submitted from your primary University account.

After submitting your print job go to https://gentoo.stcatz.ox.ac.uk , login (using your College network credentials), select the 'My Print Jobs' tab where you will be able to select your desired destination printer and available (advanced) options such specifying pages, duplexing, or forced monochrome printing.
 

Printing documents via upload to a web portal:

Using your preferred web browser go to https://gentoo.stcatz.ox.ac.uk , login (using your College network credentials), and select the 'Web Print' tab.

Select whether you wish to print a particular web page (in which case enter the appropriate URL in the field provided), or a specific file. In the latter case 'Browse' for the desired file and once selected click on the 'Next' button after which you will be able to select your desired destination printer and available (advanced) options such specifying pages, duplexing, or forced monochrome printing.
 

In case of difficulties please contact the College's I.T. staff by e-mailing support@stcatz.ox.ac.uk

 

Computing - IT

More information can be found by clicking here .

All students at St Catherine's College are provided with an account on the college NetWare servers, this username and password combination allows access to the computers in the Library, JCR and Staircase 18 computer rooms mentioned below.

Student Computer Rooms:

There are three rooms in college equipped for computers for use by students:

  • Library computer room; this contains 20 PCs, a colour laser printer, and an A4 flatbed colour scanner.
  • Staircase 18 computer room; this consists of three PCs, a black and white laser printer, and a single A4 flatbed colour scanner.
  • JCR computer room; located next to the JCR this facility is open to all college members and contains 10 machines, a black and white A4 laser printer, and a colour A3 printer.

Opening Hours:

Library Computer Room | 08:30 - 23:55*
Staircase 18 | 24 hours
JCR Email room | 08:00-24:00

The opening hours of the library and JCR, when different, supersede those given here.

The Library Computer Room.

A small charge is levied for printing to cover the cost of consumables and is paid for in advance via the uPay system. Students will be advised of the current charging scheme on arrival. This is currently 4 pence per sheet of A4 black-and-white printing and 10 pence per sheet for colour printing, also A4.

Common software packages that are available to students include Microsoft and Corel Office suites for general word processing, spreadsheet, database and presentation preparation; eXceed for running X-windows, and SPSS for statistics. Each user is allocated 10GB of disk space on a central fileserver; this is quite generous and extensions will only rarely be considered and then only if sufficient resources are available. Files stored on local disks should not be considered secure nor safe from deletion.

All students are given a username and password for access to networked computers. Without the correct combination it is impossible to log on to any computer and use your home directory. Students wishing to make use of the College email facilities must first register individually for an email account with Oxford University Computing Services, email account details are generally provided on arrival for those starting a course at Catz. Once these details are obtained, a variety of email packages are available for use on personally owned computers; instructions for configuring popular email packages is provided by OUCS With regard to PCs found in computer rooms, email should only be used on the machines set aside for that purpose within the email room. Internet access is also available from machines within the student computer rooms.

All student rooms have data-points for connection to the Internet. These are standard RJ-45 sockets operating at either 100Mb/s or 1Gb/s. Students wishing to connect their machines to the data network must register their machines - this process can be conducted online via web-form and does not require a prior visit to the IT office.

Student views on matters of college computing are aired to the IT Committee by two representatives, one from the JCR and another from the MCR. Matters that require prompt resolution should be directed to the appropriate student representative, or, when necessary, the College IT Officer. General information regarding computing issues specific to the college network may be found on posters distributed in the student computing rooms. For additional IT information, please contact: support@stcatz.ox.ac.uk. For news about changes in how IT is provided at St Catherine's please follow our Catz IT twitterfeed.

Library

Opening hours:

Michaelmas term 2017

From Sunday 1st of October, week 0 MT, the Library will be open as per term time opening hours, see below. 

Term-time (week 0 MT - week 10 TT, excepting college closure periods):

Monday - Friday: 8am - midnight; Saturdays & Sundays: 9am - midnight.

Vacation:

The library maintains term-time hours from 0th week in Michaelmas Term through 10th week in Trinity Term, with the exception of Christmas and Easter closure periods. Any changes to this will be posted on the library door, website, and social media pages.

Graduate after-hours study room:

Graduates may also use the After-Hours Study Room in Room B in the Bernard Sunley Building, between 8pm and 8am everyday in weeks 1- 8. The key can be collected from the Lodge.

Please note only members of the College may use the library. External readers may be admitted under certain circumstances, but only if an appointment is made in advance. Please call us on 01865 281582 or email library@stcatz.ox.ac.uk if you would like to arrange a visit.

Using the library

St Catherine’s College Library is housed in a unique setting, light and elegant, designed by Arne Jacobsen. The library is maintained for the primary use of the undergraduates of the College. As a recent foundation, St Catherine’s has a very modern library with excellent resources for undergraduates in all the disciplines taught in the College. It houses approximately 55,000 volumes, and is used intensively by the students, as it is one of the best working college libraries in Oxford.

This is a significant advantage when pressure on faculty and departmental libraries at particular times makes access to important texts difficult. All books in the library are included in the electronic catalogue, which in turn forms part of the wider Oxford University libraries network. New books are constantly being added to the College library, at the recommendation either of Tutors or students. Among particular strengths is a fine collection of books on modern European history from the library of the distinguished historian and Founding Master, Lord Bullock; copies of his own works are displayed as a special collection. A separate College Law library houses law reports and journals.

Undergraduates find stimulus in the range of fields covered, not only in their own particular disciplines, but in other areas of literature, philosophy, or the visual arts. The library is wired for access to electronic library resources and to the Internet. There are 14 computer terminals, a high-quality printer available in the library for students’ use and wireless connectivity for laptop users. In combination with lots of student work space this makes the library not simply a repository for books, but a central hub for a good deal of the academic activity in the College.

Find out how to use the library in the Library Guide or see where each subject is shelved using the Library map.

 
 
Opening Hours

Finance

Financial Aid

The University and its colleges offer an impressive range of scholarships, bursaries and other support to students. This makes a college like Catz a very affordable place to study.

There are several schemes in place to help students financially:

Oxford Opportunity Bursaries

The Oxford Bursary and Oxford Tuition Fee Reduction schemes offer non-repayable support to Oxford undergraduates from lower income households, to assist with the cost of attending Oxford. Together they are among the most generous financial support schemes in the UK.

St Catherine’s College Student Support Scheme

The College offers financial support to students if, for example, their financial circumstances have changed and they have already applied for other public funds. The funds available under this scheme are open to all students – undergraduate/graduate, UK, EU and non-EU. To apply please complete this form.

Completed forms should be sent to bursar@stcatz.ox.ac.uk in Word format - with a title Family Name, First Name – St Catherine’s Student Support Scheme. The page containing signature should be scanned into the application

The Access to Learning Fund (ALF) and University Hardship Fund (UHF) application forms have been combined. Home students will first be considered by Student Fees and Funding for ALF and EU/Overseas students will be considered for UHF at the relevant termly University Hardship Committee meeting. Home students can then also be considered by the Committee against UHF criteria should they have a large shortfall that cannot be covered by ALF alone
 

Access to Learning Fund and University Hardship Fund

The Access to Learning Fund is provided by the government to assist UK undergraduates and postgraduates, and some other classes of students (please see guidance notes), who experience financial difficulty. The University Hardship Fund is provided by the University to assist all students who experience unexpected financial difficulties. The guidance notes and application form for both schemes have now been combined.

Please read the guidance notes here and complete an application form here.
 
Completed forms should be sent to bursar@stcatz.ox.ac.uk in Word format – with a title Family Name, First Name – Hardship  Application. Pages containing signatures should be scanned into the application

Graduate Academic Absence Scheme

The College will consider applications for a rebate of the nightly charge for graduates resident either in College or St Catherine’s House for periods spent attending conferences or on field research during the Christmas and Easter vacations.A form can be obtained here. It should be returned to bursar@stcatz.ox.ac.uk
 

Other options to consider

A vacation job: visit the Careers Service and find employment in the long summer vacation. This makes a difference to your term time finances and earns valuable experience for your CV. There may also be jobs advertised by the College connected with the conference business (vacation time) or working in Hall (term). Keep a look out for emails advertising job opportunities.
 

Fees and Charges

Tuition and College Fees

For detailed information from the University about tuition and college fees and funding, click here.

College Living Charges

Charges (or “Domestic Charges”) are what are due to the College for accommodation, meals, and other services. A table of charges is available here. All charges are reviewed each year in discussion with student representatives. Our charges include provision for the targeted support of students whose household income is such that they receive some assistance with the payment of tuition fees.

Continuation charges

Postgraduate research students who are still under active supervision beyond their maximum period of fee liability are liable to pay a College continuation charge which is currently set at £113.75 per term (there are three terms in each academic year).
 

Frequently Asked Questions

Is there anything else I need to think about?

If you live in College, the College will supply a mattress, mattress cover, duvet, pillows, duvet covers, sheets and pillowslips. All students are required to provide their own towels. There is a self-service launderette in the College, and ironing facilities are also available.

Junior members of the College are invited to pay £25.00 per year for the Junior Common Room Overseas Scholarships and MCR members £15.00 per year for the MCR Graduate Scholar Fund.

What are battels?

Students' charges for rooms and other services are recorded in an account called your “battels”. Students are billed at the beginning of term and this is payable by the Friday of the first week of each term. Failure to pay on time, without having made alternative arrangements for payment with the College Accountant, will result in a penalty interest charge.

You can pay by the following methods:
1) Via U-Pay 2) Bank transfer: please contact Jane Holmes (jane.holmes@stcatz.ox.ac.uk) for information. 3) Debit card payment in the Accounts Office. 4) Cheque payable to ‘St Catherine’s College, Oxford’.

Do I need a bank account?

It is essential that you open a student bank account when you arrive in Oxford. You will find that banks require several types of documentary evidence proving your identity and your correspondence address before and after admission to the College, and confirming your status as a student. Please ensure that you bring with you to Oxford a copy of your offer letter, and any correspondence from the College that confirms your student status.

I’ve still got questions. Who can I contact?

Please contact either the College Accountant, Carey Forster (carey.forster@stcatz.ox.ac.uk / 01865 271802), or one of her assistants.
Jane Holmes (jane.holmes@stcatz.ox.ac.uk / 01865 271747) deals with battels.
Cathy Steiner (cathy.steiner@stcatz.ox.ac.uk / 01865 281566) deals with fees.

 

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