Domestic information

This section of the website contains practical information about living at Catz for current students of the College.

How do I get a transcript or letter of confirmation?

Official transcripts for students who commenced their studies in, or after, Michaelmas Term 2007 are produced by the University of Oxford's Degree Conferrals Office (see the University website for details).

For students who commenced their studies before Michaelmas Term 2007, St Catherine's can provide a statement giving details of dates of attendance, programme of study, examinations taken, marks achieved and degree class.

If you require confirmation that you are, or have been, a student at St Catherine's (and your degree classification if you have already graduated) please use the online letter of confirmation request form. Please log on to Student Self Service to obtain a Council Tax letter for your Oxford address.

If you commenced your studies before Michaelmas Term 2007 and require a breakdown of your marks, please use the online St Catherine's transcript request form.

Please note that at least a week's notice is required to produce letters of confirmation and transcripts when the Academic Office is open.

The Academic Office is currently short-staffed, and it may take longer than usual to respond to requests.

The Academic Office will be closed for Easter from Wednesday 28 March until Monday 9 April. We will try to respond to requests for letters of confirmation and transcripts within ten days of re-opening.

If you have any difficulty with these forms you can email with the following information:

  • Whether you are requesting a letter of confirmation or a transcript
  • Your full name
  • Matriculation year
  • Programme of study and subject
  • If requesting a transcript, which marks you would like included (e.g. Prelims/Mods/Finals/All)
  • Title of thesis or dissertation, if applicable
  • Number of copies you would like
  • Address you would like the letter or transcript sent to (current students - letters will be sent to your pigeonhole, unless an address outside Oxford is provided)

How do I collect my degree?

Please email for details.

What is matriculation?

Matriculation is the ceremony when students formally join the University and all students are required to do this when they are admitted to the University, unless they are Visiting or Exchange Students.

The main matriculation ceremony is on the Saturday of First Week of Michaelmas Term and instructions are sent to newcomers before they come to University, and again before the ceremony itself. Full academic dress is required at the ceremony.

There are small matriculation ceremonies at the end of each term to matriculate students who are admitted after the start of Michaelmas Term, or who may have been given special permission to matriculate later.

How do I request alternative examination arrangements?

If you need alternative arrangements for examinations owing to a disability, injury, medical condition, or specific learning difficulty such as dyslexia or dyspraxia, or if for religious reasons you may not sit examination papers on particular days or special dates, permission for alternative arrangement’s must be obtained through the College from the Proctors. Please contact the Academic Office (, at the earliest possible opportunity and preferably the start of the academic year, if you think you may need any alternative arrangements.

What is academic dress?

Students wear academic dress for matriculation, degree ceremonies and examinations.

Academic dress is a dark suit with dark socks, or a dark skirt with black tights or stockings, or trousers with dark socks; a dark coat if required; black shoes; plain white collared shirt or blouse; a black tie or white bow tie; plus a mortar board or soft cap and gown. Mortar boards, soft caps, ties, black ribbons, and gowns are readily available from any Oxford academic outfitter.

Academic FAQs

In these pages you will find answers to some of the questions most commonly asked by students about academic administrative matters.

For any other questions about academic administrative matters please email

College Nurse Hours:

Monday 8:30 – 11:30
Tuesday 13:00 – 16:00
Wednesday 8:30 – 11:30
Thursday 13:00 – 16:00
Friday 13:00 – 16:00

Medical Centre location:
Room 1, Staircase 1
Tel: +44 (0)1865 271719

Health & Care

The Dean and Junior Deans

The Dean, Professor Richard Bailey, has several key responsibilities in College, overseeing student welfare and discipline. The Dean is also Senior Treasurer of Clubs, advising on sporting and other clubs in College and custodian of the clubs finances, in consultation with student captains and club organisers.

In dealing with welfare and disciplinary matters, the Dean is assisted by resident Junior Deans, who can also often act as a first line of communication between the students and the Dean, and who are fully qualified to advise on personal welfare matters.

The Dean can also be contacted (to make an appointment, for example) through his PA, Mrs Lizzie Andrews Tel: +44 1865 271701
The Junior Deans are:

For further details please see the Junior Deans Poster displayed on each staircase in the College.

Welfare Reps

In addition to the Junior Deans, our JCR has Male and Female Welfare Reps:



and our MCR also has Male and Female Welfare Reps:


Medical Staff

The College Nurse, Clare Woolcott, attends in College every day and is the initial contact in cases of minor illness or accident and acts in consultation with the College Doctor, Dr Naomi Drury, who has a surgery in the centre of Oxford (and see below for details).

College Nurse Hours:

Monday 8:30 – 11:30
Tuesday 13:00 – 16:00
Wednesday 8:30 – 11:30
Thursday 13:00 – 16:00
Friday 13:00 – 16:00

Medical Centre location:

Room 1, Staircase 1
Tel: +44 1865 271719

Dr Naomi Drury
College Doctor
9 King Edward Street, Oriel Square
Tel: +44 1865 242657
Monday to Friday 8.30 am - 6.00 pm


When students seek advice about personal problems, they can also approach one of the panel of College Advisors, who include both a male and a female Fellow who are also Harassment Advisors. For other matters, students can contact the University Student Counselling Service which is staffed by qualified counsellors.

The student welfare services are explained in detail in the Medical and Personal section of the Information and Regulations for Members of College which is issued to all students.

The College Advisors are:

For information about University services please see the Health and Welfare section of the Student Gateway.


St Catherine’s is committed to providing effective support so all our students may achieve their academic potential. As such, we are signed up to the principles of the University’s Common Framework for Supporting Disabled Students, and we work closely with the University's Disability Advisory Service (DAS) to offer information, assistance and support to students with any disability that may impact on their academic, social or residential experience at Oxford.

Overseeing St Catherine’s provision is the Academic Registrar, Cressida Chappell, who acts as Disability Lead and Co-ordinator.

In our experience, support can be most effective if we are provided with the details of any disability or chronic condition as soon as possible. If you are coming to study at St Catherine’s and have not yet disclosed a disability or chronic condition, we encourage you to get in touch with Georgina Heywood (Email:, the Disability Officer at the DAS who is linked to St Catherine’s, and also to complete the DAS Registration & Study Support Form as soon as possible. All disclosures are treated confidentially. Prospective applicants and current students are encouraged to contact the St Catherine’s Disability Lead and Co-ordinator, Cressida Chappell (Email:, or take a look at the Disability Advisory Service website for further information.

Printing - IT

Connecting To Networked Printers From Personal Computers and other Devices.

College members may print to networked printers via either document submission by e-mail or uploading to a web portal. Accepted formats include Microsoft Word, Excel, and Powerpoint, PDF, JPG, GIF, PNG, TIF, and TXT . Users wishing to print other file formats should either convert the document to PDF format prior to submission, or print locally in one of the College's computer rooms.

Printing documents submitted by e-mail:

Send an e-mail with the documents attached that you would like to print, to , submitted jobs will then be queued until released. Please note that print jobs may only be submitted from your primary University account.

After submitting your print job go to , login (using your College network credentials), select the 'My Print Jobs' tab where you will be able to select your desired destination printer and available (advanced) options such specifying pages, duplexing, or forced monochrome printing.

Printing documents via upload to a web portal:

Using your preferred web browser go to , login (using your College network credentials), and select the 'Web Print' tab.

Select whether you wish to print a particular web page (in which case enter the appropriate URL in the field provided), or a specific file. In the latter case 'Browse' for the desired file and once selected click on the 'Next' button after which you will be able to select your desired destination printer and available (advanced) options such specifying pages, duplexing, or forced monochrome printing.

In case of difficulties please contact the College's I.T. staff by e-mailing


Computing - IT

More information can be found by clicking here .

All students at St Catherine's College are provided with an account on the college NetWare servers, this username and password combination allows access to the computers in the Library, JCR and Staircase 18 computer rooms mentioned below.

Student Computer Rooms:

There are three rooms in college equipped for computers for use by students:

  • Library computer room; this contains 20 PCs, a colour laser printer, and an A4 flatbed colour scanner.
  • Staircase 18 computer room; this consists of three PCs, a black and white laser printer, and a single A4 flatbed colour scanner.
  • JCR computer room; located next to the JCR this facility is open to all college members and contains 10 machines, a black and white A4 laser printer, and a colour A3 printer.

Opening Hours:

Library Computer Room | 08:30 - 23:55*
Staircase 18 | 24 hours
JCR Email room | 08:00-24:00

The opening hours of the library and JCR, when different, supersede those given here.

The Library Computer Room.

A small charge is levied for printing to cover the cost of consumables and is paid for in advance via the uPay system. Students will be advised of the current charging scheme on arrival. This is currently 4 pence per sheet of A4 black-and-white printing and 10 pence per sheet for colour printing, also A4.

Common software packages that are available to students include Microsoft and Corel Office suites for general word processing, spreadsheet, database and presentation preparation; eXceed for running X-windows, and SPSS for statistics. Each user is allocated 10GB of disk space on a central fileserver; this is quite generous and extensions will only rarely be considered and then only if sufficient resources are available. Files stored on local disks should not be considered secure nor safe from deletion.

All students are given a username and password for access to networked computers. Without the correct combination it is impossible to log on to any computer and use your home directory. Students wishing to make use of the College email facilities must first register individually for an email account with Oxford University Computing Services, email account details are generally provided on arrival for those starting a course at Catz. Once these details are obtained, a variety of email packages are available for use on personally owned computers; instructions for configuring popular email packages is provided by OUCS With regard to PCs found in computer rooms, email should only be used on the machines set aside for that purpose within the email room. Internet access is also available from machines within the student computer rooms.

All student rooms have data-points for connection to the Internet. These are standard RJ-45 sockets operating at either 100Mb/s or 1Gb/s. Students wishing to connect their machines to the data network must register their machines - this process can be conducted online via web-form and does not require a prior visit to the IT office.

Student views on matters of college computing are aired to the IT Committee by two representatives, one from the JCR and another from the MCR. Matters that require prompt resolution should be directed to the appropriate student representative, or, when necessary, the College IT Officer. General information regarding computing issues specific to the college network may be found on posters distributed in the student computing rooms. For additional IT information, please contact: For news about changes in how IT is provided at St Catherine's please follow our Catz IT twitterfeed.


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